Orbitfy - A smarter File Management Assistant that boost daily productivity
Click here to view 4 mins video Intro on YouTube
BACKGROUND
When digital workspace becomes a black hole,
productivity disappears with it
Frustrated with naming files the “right” way?
Tired of navigating endless folder mazes?
Overwhelmed by the daily grind of keeping everything organized?
Managing digital files is tedious and inconsistent. Users struggle with naming conventions, folder hierarchies, and repetitive sorting tasks. Many existing tools either feel too rigid or risk privacy by relying on cloud storage.
Design
Central Dashboard
A hub to manage folder structures, naming rules, tags, and automations.
Mini Desktop Widget
A quick shortcut for daily file processing, applying custom rules instantly.
Adaptive Learning
Fine-tuning through history logs to deliver personalized, privacy-first recommendations.
Features
Proof-of-Concept
Make it work, hypothetically
To validate my hypothesis, I fine-tuned a custom assistant using the OpenAI API on the GPT-4o model. Since file management tasks are relatively straightforward, they don’t require a highly complex model—allowing me to reduce development costs while maintaining performance.
AI's Role
"No Peeking No Sharing"
Orbitfy runs on an offline AI model, designed specifically for text-based file management tasks. It learns from locally stored user history to improve reliability while never access actual file content.
Early Research
"Unveiling Insights Through Synthesis"
Leveraging interview data, scripts were grouped and transferred to Figma, clustering actions into four key file management practices: Storing, Organizing, Retrieving, and Sharing.
Storing - Creating | Downloading | Uploading | Filing | Naming Convention
Organizing - Folder Hierarchy | Moving | Deleting | Re-naming | Tagging
Retrieving - Navigating | Searching | Revisiting | Editing
Sharing - Internal Sharing | Sending
This structured synthesis revealed compelling practices within the first cluster, shedding light on critical user behaviors and opportunities for innovation.
I work with multiple companies, and renaming files is my biggest struggle because each has its own naming conventions. Almost every time, I have to browse previous projects, copy, and revise.
Sometimes my colleagues don’t fully follow the naming structure. Even minor typos can cause files to be slotted in a chaotic order.
Tight schedules prevent me from organizing properly. Most of the time, I just leave all files on the desktop, though I try to group them in one place.
I work for a design company, and sharing files with clients is challenging. Navigating in and out of multiple folders, especially ones I don’t need, makes the process even harder.
I work for a small consultancy with a very basic filing structure. Each designer is responsible for their own folders and uses their own ‘naming rules.’ You can imagine how chaotic the folders are.
